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Project Manager

Do you love your craft and want to work on high quality, innovative and creative projects? Are you passionate about building and looking for work that aligns with your values? Do you want to join a growing construction company, focusing on Passive House construction, with a young and diverse crew?

Based in Bethel, Maine, Maine Passive House is hiring a full-time Project Manager. We are a small but growing company specializing in Passive House residential construction and retrofits that incorporate sustainable materials, low energy use and net-zero energy. Our projects are mostly high-end residential requiring attention to detail and cost-effectiveness. 

We value diversity in our crew and encourage people of color, women, and LGBTQ individuals to apply. Compensation range is $23-35/hr to start (pay based on experience and abilities), plus paid holidays and vacation, health insurance, retirement benefits, life insurance, short and long-term disability insurance, and a continued education stipend.

General Description: The Project Manager position requires field experience and a deep understanding of the building process and building specifications. A project manager at Maine Passive House has the following responsibilities:

  • Manage people, resources, and time to deliver successful projects. 

  • Ensure the safe, timely and profitable delivery of projects within the terms of their agreements, while managing stakeholder relationships. 

  • Create, maintain, and communicate accurate project documents for each project. 

  • Work both in the office as well as in the field. 

  • Actively engage in propelling the mission and overall success of the company.

  • Participate in coordination of the larger team schedule for the company with consideration for the schedule of all crews and allocation of subcontractors between jobs.

  • Be responsible for tracking the progress and profitability of the projects under their supervision and reporting to the Owner.

  • Support Leads and entire construction crew in all efforts.

  • Maintain and develop good relationships with subcontractors, architects, and others in the building industry.

  • Build and maintain good relationships with clients.

  • Research ways to improve building methods and products used as a company.

  • Always thinking ahead to improve systems of production.

  • Be involved in early conversations with clients, architects, and sub-contractors.

Specific Duties involve:

  • Estimate detailed labor and material costs for Construction Contract.

  • Draft Construction Contract, Schedule of Values, and Notes to the Estimate.

  • Acquire building permits and coordinate town inspections.

  • Do takeoffs of large floor and wall packages from estimate notes, give to lead to order.

  • Create project schedule (with a critical path) in advance of project commencement, adjust schedule as needed based on production realities, and use schedule to keep all ordering and sub scheduling on time.

  • Review timesheet codes to ensure they align with estimate/budget.

  • Collect bids from subcontractors and manage contracts until the sub-contractor is on site. Reach out 2-3 weeks ahead of time to schedule sub arrival, and ensure Lead has all necessary information for a streamlined transition.

  • Schedule blower door tests, and be on site to assist with ACH calculations.

  • Order any necessary gear or materials that would improve jobsite safety.

  • Check in with Lead and assist with enforcing conditions of a safe work site. 

  • Generate agenda for on-site meetings with architect and clients; share agenda ahead of time; run meetings, take notes, and circulate those notes when appropriate.

  • Generate change orders

  • Review and track job cost reports (bi-weekly reviews of estimate v. actuals).

  • Review and code vendor invoices.

  • Communicate to Lead when budget numbers are off track, plan with Lead to remedy issues if possible.

  • Oversee project closeout, including punch list, final invoicing, commissioning, a check-out meeting with the client, and production of Homeowner’s Manual.

  • Secure positive feedback and work referrals from clients.

  • Facilitate a post-mortem/debrief at the conclusion of each project to improve best practices.

We feel it is important that your work life does not conflict with your life outside of work. Just as we hope you will be invested in our jobs and company mission, we will prioritize supporting your job aspirations and work life balance. We have a diverse crew with very little turnover, we laugh a lot, and enjoy our work. We generally work in locations in and around Bethel and Oxford Hills.

How to Apply: Please introduce yourself, describe your relevant work experience and why you would be a great addition to our crew. Include three references with phone numbers and an up-to-date resume. Email to: info@mainepassivehouse.com.

We look forward to hearing from you!

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